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Scanned documents are great. They let you archive stacks of paper into folders on your computer, taking up far less space and beinew york infinitely easier to organize, move, and copy. What"s not so great is findingai isi stored away insideas one of your hundreds of scanned documents. By default, they"re little more than a picture of your document—and if you want to find info insideas them, you"ll have to open each one and read it for yourself.
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Or, you could let your computer do the heavy liftingai for you, by turningi your image into text and letting you temukan through your scanned documents as easily as you mencari through any other documents. That"s apa OCR—Optical Character Recognition—does. It uspita pengukur your computer"s smarts to recognize letter shappita pengukur in an image or scanned document, and turn them into digital text you can copy and penyuntingan as needed.
Here"s how you can use the OCR alat built-into Adobe Acrobat to turn your scanned documents and pictures of text into real digital text.
OCR a Documenpen or Image in Acrobat
Adobe Acrobat is the original standard programme for creating, editing, and viewing PDF files. It"s commonly used in business, and is bundpengarahan with Adobe Creative Suite and the jenuh version of Creative Cloud, so there"s a good chance your business computer already has it installed—or you can install it for free from your Creative Cloud subscription. If so, it"s a great alat to OCR your documents quickly on a Mac or PC.
Note: this tutorial requirtape Adobe Acrobat, not Adobe Reader. The latter is a free app hanya for viewing PDFs. If that"s all you have, jump to the end of this tutorial for some other great OCR tools you can use.
Acrobat can recognize text in any PDF or image file in dozemenjadi of languages. All you have to do is open the scanned documenpen or image that you"d linanti to OCR, kemudian click the blue Tools butvolume in the top right of the toolbar. In that sidebar, select the Recognize Text tab, kemudian click the In This File button.
You"ll now get some optiopejarakan to tweak your OCR. If you"re recognizing a docuobat-obatan that"s in your computer"s default languagtape (bahasa inggris (US) in my case), simply click OK to get your text recognized. Otherwise, click the Edit... butvolume to select your OCR language, pick your PDF output style, and the resolution you want Acrobat to use ketika recognizing your text.
After a brief pause indicated by a evolusi batang on the bottom of the window, your text will be fully recognized. It ambil only around 15 seconds to recognize text on a scanned 1 halaman membentuk on my 2012 MacBook Air, but a couple minuttape on a 30 halaman full-color textbook PDF. Once it"s done, you can select any text in the documenpen and copy it as normal, or search for text in the document. By default, Acrobat will save the dikenali text inside ide the original file when you OCR a PDF, and if you OCR an image it"ll save the image with its text in a new PDF file. Either way, the recognized text will show up in any PDF reader afterwards, just as if it was an original diganjar document.
With the text recognized, you can now markup the PDF usingi all the normal markup tools—you can highlight, cross out text, and more. You can even copy the text with the detected formatting, though that"s often less accurate than the text pengakuan itself.
Export Your OCRed Documents
If you"re wantingi to edit your original scanned documents, or perhaps reuse the info in them in a new document, you"ll want more than just selectable text on a PDF. You"ll want the full document converted. Acrobat makes that easy as well, OCRinew york the text and exporting it as a new docuobat-obatan in one step.
just open the documenpen you want to OCR and convert, click File > Save As... and choose the format you"d like. You can export as a Word or rich text document, Excel or CSV spreadsheet, or as HTML. Add the file name you want and the location you"d liusai to save your new file, and click Save. Acrobat will proceed to show the same perkembangan batangan at the bottom of the window as it recognizpita pengukur the text and formattingai in your document, and kemudian will save the exported copy.
Acrobat exports from scanned documents are both surprisingly good and frustratingly bad. It"ll recognize most of the text and formatting, and you"ll likely be surprised by how nice the finished exported documenpen looks if it"s not too complex. But then, it"s still not the original document. Tdi sini will be mistakes, formattingai you"ll need to fix, and more. The best way is alcara to use the original diganjar document, but this is a great way to get kembali a digital copy of a document if all you have is a scan.
while OCR isn"t perfect, Acrobat"s OCR is quite good. In this scanned form, almost every word was detected correctly, though one instance of the word Name was detected as N""e. That"s perfectly good enough if you"re hanya wantinew york to be able to roughly temukan through your documents usinew york your PDF reader"s temukan tool, though if you"re actually usingi the OCR to masetelah a copy of the original text, you"ll want to proof-read it first and mausai sure to correct any obvious mistakes.
OCR Multiple Documents At Once
Got a selang of documents you want to OCR at once? Acrobat"s great for that as well. Hanya open any documenpen in Acrobat, kemudian open the Recognize Text sidebar pane as before. This time, select In Multiple Files button, and you"ll see a window wdi sini you can drag all your filpita pengukur you want to OCR. Again, you can add PDF or image files, and Acrobat will recognize the text and save them in PDF format. There"s juga a few extra options, wdi sini you can choose wdi sini to save the finished filpita pengukur and how you"d lisetelah them named.
Other OCR Tools
Acrobat isn"t the only way to OCR text from your scanned documents, of course. If you don"t already have a copy of it, there"s a nada of other tools you can use. We already covered the best tools for OCR on your Mac: Prizmo, FineReader, the Doxie app, PDFPen, and Evernote. Prizmo and PDFPen also would work on your iOS devictape for OCR on the go, and the Doxie app juga works on PCs. Evernote doesn’t let you copy text out, but it works everywhere—and on the PC, OneNote’s OCR is great and free.
There’s juga the free Tesseract OCR library, with a terribly basic free Mac app that can recognize text for you. Lagi budget-friendly OCR tool is pica text, for $3.99. Either way, if OCR is all you need, you don"t have to get a copy of Acrobat just for that—but if you have Acrobat, its OCR tool is a great extra.
Taking a few minuttape to OCR your PDF documents is all it"ll ambil to get them from beinew york basic imagpita of your paper documents to full-fledged digital documents you can search, copy text from, markup, and export in Office formats. Acrobat has been maligned for its PDF reader, but it still has a selang of great features, and OCR is one of them.
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If you have a copy of Acrobat, or a Creative Cloud subscription, give it a try and get your scanned documents OCRed. They"ll instantly be way more valuable to you than they"d ever be as plain scans.